A-G report: Payment for printing, mailing police summons not in accordance with contract

KUALA LUMPUR, Feb 16 — The Auditor-General’s Report (A-G Report) 2021 Series 2 states that the payment for printing services and the posting of police summons notices were not in accordance with the contract.

According to the report released today, the audit found that the Royal Malaysia Police (PDRM) had made payments before the service was carried out involving payments amounting to RM17.76 million and fines for late posted notices amounting to RM1.82 million were not imposed.

“The audit review found that service company 227963-P had issued a delivery order (delivery note) to confirm the service even though the actual service was only performed after 19 to 382 days from the date of payment.

“Further review of the audit found that the payment for the service of printing and posting 4.8 million PDRM postal summons notices amounting to RM17.76 million had been settled before the service was implemented,” according to LKAN.

The report says that according to the agreement, after printing and putting the PDRM notice in an envelope as per the order made by the Government, the contractor must post the PDRM Notice within 14 days from the date the official order is made.

“When the PDRM Notice is posted late, the Government is entitled to receive the PDRM Notice and demand compensation from the contractor.

“The delay in posting the notice of summons is between 1 to 34 days. Based on the Audit’s calculations, a total of RM1.82 million in fines can be imposed for late notices posted by the service company 227963-P,” according to the auditor-general’s report.

In addition, the report also disclosed that service company 227963-P had appointed a subcontractor without approval with a contract value of RM32.58 million.

In order to ensure compliance with the financial regulations and conditions in the service agreement clause of printing and posting summon notices, PDRM is recommended to ensure that payments are made according to the stipulations of the agreement based on the actual number of summon notices printed and posted by the service company.

“It must also ensure that the monitoring of the period of completion of the printing service and the posting of summon notices is done more effectively by taking immediate action against any delays and enforcing existing agreement clauses as well as improving the terms of the agreement to protect the Government’s interests,” according to the report. — Bernama